Executive council minutes


  • Central United Methodist Church

    Executive Council

    January 26, 2020


     WELCOME:  The meeting was called to order by Chairman, Kevin Ward.  Kevin welcomed all new members.  Rev. John Branning led the Evening Prayer and Praise and communion.  There were 16 members present and 4 church staff.


     

    MINUTES:  Motion for approval of the minutes was given by Susan Ledbetter and seconded by Tyler Walton.  The minutes were approved as written.

     

    FINANCE REPORT:  Finance Director, Jan Hitt reported on the December Finances.  2019 ended on a good note.  The 2018 receipts were at 98% and in comparison, the 2019 receipts were at 97% but also had an increase in our budget.  The pledge cards received for 2020 totaled $1,266,83.00 which represents approximately 77% of our budget for 2020.  Our expenses were about the same in 2019 as 2018. Jan gave everyone a chance to ask questions about the finances.  A copy of the Financial Report is attached to these minutes.

     

    Jan also asked the Council for advice on whether to go ahead and pay our General Church apportionment line items or to wait and see what happens at General Conference in May.  After some discussion, David Barr moved that we withhold payments for General Church apportionment line items until we find out what will happen to the United Methodist Church at General Conference in May.  Susan Ledbetter seconded the motion.  Motion was voted upon and carried.

     

    TRUSTEE REPORT:  Jan reminded everyone that the Mississippi United Methodist Insurance Plan which we carry had an increase to their premium of 11%.  We had to renew it at the beginning of January, but Jan obtained quotes from other plans.  She presented the quotes from Brotherhood Mutual Insurance.  After some discussion, the matter was tabled until May.

     

    Based on research and advice from Lee Valentine, Jan requested that we purchase radios and earpieces for our Security Team.  At present, there are no radios between our Security and the paid officers who patrol our facility.  Jan received a quote from Black Diamond Radio in the amount of $2,465.34 for both radios and earpieces and $2,276.00 without the earpieces.  Susan Ledbetter moved that we purchase the radios and earpieces at a cost of $2,465.34 with the option to return if this procedure does not work.  Kevin Hatch seconded her motion.  Motion voted upon and carried.

     

    At our last meeting, we voted to use part of the money from the sale of the Johnson house to repair the roof on the Sanctuary at a cost of $22,000.  The roofers need warmer weather so this will be done in early Spring.  We also discussed at the last meeting the need to repair two air conditioner units.  That discussion was tabled until Jan could get some quotes.  Jan got 2 quotes on the repair/replacement of the two Air Conditioner units and Susan Ledbetter moved that we accept the $9,951.00 quote and go ahead and get those units repaired.  Richard Beck seconded her motion.  Motion voted on and carried.

     

    Carpet in Fellowship Hall is in poor condition. Jan had quotes from Morgan Tile for $21,631.00 and from Tim Allred for $19,577.00 to replace the carpet like what is in Fellowship Hall at present or $23,000 to put down carpet squares.  After some discussion, John McRae moved to accept Tim Allred's quote of $19,577.00.  Tyler Walton seconded the motion.  Motion voted on and carried. 


    That leaves approximately $60,000.00 from the sale of the Johnson House.  There was some discussion of repairs needed at the Indian Hill Parsonage.  Jan will ask the Parsonage Committee to examine the parsonage and come up with a list and cost of the repairs to be presented at our next meeting.

     

    SPRC REPORT:  Bill Jacobs is the new chair for SPRC, and he reported that Bob Peden has decided to retire on June 30 but would like to stay on in a part-time position in the area of Missions.  SPRC has talked with both Tim Wise and Matt Farmer and they’re in agreement to let Bob take over Missions and they will divide his present responsibilities between them.  Matt will take on all the Technical duties and Tim will take on the Music responsibilities.  Bob would continue in his role in the Connect Service.

     

    Lindsey Prewitt announced that Confirmation Classes will be starting soon, and she asked that we pray for and remember the Confirmands as they go through Confirmation.

     

    LEAD PASTOR'S REPORT:  Rev. John Branning thanked everyone for helping to make 2019 such a great year.  He reported that there were three families at the Next Step meeting yesterday.  He also reported that we have a new young adult SS class which is being led by Susan Ledbetter and it is a growing class.  He spoke a little on the decisions that the United Methodist Church is going to have to make in May at General Conference and his involvement in the process.  He asked for prayers for himself and the church staff during this time. Jan will email the Council a copy or the comparison chart of the proposals which will be presented at General Conference in May.  A copy of which is attached to these minutes.

     

    Chairman Kevin Ward announced the next meeting will be March 15.  There being no further business, the meeting was adjourned.

     

    Respectfully submitted by Secretary, Glenda Thomas

     

     

     


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