Executive council minutes


  • Central United Methodist Church

    Executive Council

    March 15, 2020


     Members Present: Dr. Kevin Ward, Clair Huff, Richard Beck, Kevin Hatch, Tyler Walton, Odis Howze, Dr. Lindsey Prewitt, Kathy Busbee, Amy Nelson. Staff present: Rev. John Branning, Jan Hitt, Rev. Matt Farmer, Rev. Tim Wise.

     

    The meeting was begun with Evening Prayer and Praise called to order by Dr. Kevin Ward and Rev. John Branning led through worship.

    11 members present and 4 church staff

     

    Motion approved to accept minutes: Claire Huff, second by: John McRae

     

    Finance Report:

    Given by Jan Hitt. Updated information about where we are on expenses compared to income. Noted we are 4% behind 2019, but our spending was nearly identical. Otis Howze asked about numbers referencing the Children’s Center and Jan offered clarity about how the amount in question is the amount the Children’s Center has in the bank.

     

    Trustee Report:

    Given by Jan Hitt. Report about van door in need of repair- received quote for $1300 for the repair and will pursue another quote. Jan also mentioned tires may need to be replaced soon, but money exists in van use account for these repairs. Lindsey Prewitt moved to repair the van and seconded by Richard Beck. Vote was unanimous.

     

    Brad Huff gave a report about the current situation with cameras and a need to add 8 additional cameras to cover some of the approximate thirteen “blind spots”. Kelly Cluff was consulted about adding these additional cameras. These cameras were noted as needing to be added near Sunday school hallways, near the garage, near the nursery and near the 4th floor crossing area by the ramp and the stairwell. Estimated expense is

    $2191.98 from ITG Consulting. This would make up a total expense of approximately

    $12,000 on all of our current camera surveillance and monitoring setup if this purchase is made. Otis Howze asked how many cameras this would make and if the current screen would display all the cameras. This would make a total of 23 cameras in use around the church. Discussion ensued about the setup and the need for an addition screen as well as an additional volunteer to monitor. John McRae asked how many more could we add, and the answer was 9. Kevin Hatch asked if there were specific needs to fill the safety and security volunteer positions. Brad explained the online sign up method. Tyler Walton asked if there was money here for this expense. Jan explained we could use money from house sale or from the budget. It would not put us in a financial bind. Lindsey Prewitt moved that we purchase cameras from ITG and use funds from the Johnson house proceeds to pay for it. Seconded by Tyler Walton.

     

    Staffing Report:

    John Branning reported on behalf of Bill Jacobs, SPRC Chair. Not much has changed because there was not an SPRC meeting prior to the previously reported information. General Conference was noted to potentially be moved.



    Lead Pastor Report:

    John introduced the details about COVID-19 and our church. Our primary source of communication will be through social media, text and email.

     

    John Branning and Tim Wise have discussed the idea of moving the 10:55 service to officially begin at 11:00 AM due to needing the extra time between the two services. All approved.

     

    Downtown Lenten Series will take place on Thursday without the meal because other churches had not cancelled meeting. Discussion ensued about older adults needing to not be out in public but also attendance is predicted to be slim. Concerns about the overall health of the community is the primary concern. A consensus was made to move to an online-only format for this week being hosted at Central.

     

    The Children’s Center is also being discussed about needing to close due to the COVID-19 situation and consider the situation around the other schools closing, needing to pay employees, parents receiving refunds for school being closed. The situation is fluid and constantly changing. Noted that Highland Baptist is not closing; PSD is closing. The conversation continued about needing to pay people and the situation may continue for several weeks. Payment from participants is received

    monthly and students are enrolled for 9 1/2 months. ($230 per month is their “tuition”.) Jan noted the Children’s Center has a savings account and money with the UM Foundation to cover employees salaries should the need arise on a short term. It is suggested that Glenda draft a letter explaining the situation to the parents with full detail of what the plan is. Claire Huff suggests we guarantee pay for employees for at least two or possibly three weeks. Executive Council Decision: the month of March will be covered to pay employees and the situation will be reassessed to determine what will happen after March 31st. No refunds will be granted for the month of March. The Children’s Center will close for the next week and possibly the next two. [Motion made by Lindsey Prewitt; seconded by Tyler Walton- all approved.]

     

    Sunday services moving forward will be addressed on a week-to-week basis. We will send communication weekly to the church about those week-to-week decisions. For now, no changes to Sunday morning worship series. All approved.

     

    Meeting adjourned by Dr. Kevin Ward. Notes submitted by Tim Wise.

     

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